This policy covers the treatment of personally identifiable information (personal data) that Metquarter may collect when you use our website. Links from our website to other websites are not covered by this policy and we have no liability or responsibility for any content for such sites. All personal information given to us through this website will only be held and used in accordance with the Data Protection Act 1998.
1. USE AND DISCLOSURE OF THE INFORMATION AND CLIENT INFORMATION
Metquarter will use the Information in a variety of ways, some of which will assist and enable Metquarter to provide its services to its clients and prospective clients. This may include Metquarter contacting you directly to monitor progress and to inform you of progress on specific projects and Metquarter publishing some Information (e.g. your name and email address) on certain pages of its websites.
Metquarter also in its sole discretion retain the Information and use it for direct marketing services, e.g. Metquarter may also send marketing information to you. Such marketing information may relate to goods and/or services provided by Metquarter and/or third parties as well as goods and/or services provided by third parties which are entirely unrelated to your original requests.
Metquarter will not sell or rent your personal data to anyone. We will only send personal data about you to other organisations when we have your consent. This is only necessary when we need to share your information in order to provide information or services requested. However, we may disclose your personal data when we are required to do so by law or a court order.
You shall indemnify and keep Metquarter and Metquarter’s directors, officer, employees and agents fully indemnified against all actions, claims, proceedings, costs and damages (including any damages or compensation paid by Metquarter on the advice of its legal advisors to compromise or settle any claim) and all legal costs or other expenses arising out of any breach of any representations, warranties and/or undertakings or out of claims by a third party based on any facts which if substantiated would constitute such a breach.
Metquarter reserves the right to vary these Terms from time to time. Such variations become effective immediately upon the posting of the varied Terms on the website. By continuing to use the website after such posting you will be deemed to accept such variations. You should visit this page periodically to review these Terms because they are binding upon you.
If any part of these Terms is found by a court to be invalid or unenforceable, the remaining provisions will continue in full force and effect.
If you breach these Terms and we ignore this, we will still be entitled to enforce all these terms at a later date or in any other situation where you breach these Terms.
These Terms and the agreement between you and us for the provision of the website are only available in the English Language.
For the avoidance of doubt nothing in these Terms shall confer on any third party any benefit or the right to enforce any terms contained herein.
3. INDIVIDUAL’S RIGHTS
Under the Data Protection Act 1998 all individuals are entitled, on the payment of a fee, to be give from Metquarter a description of all personal data Metquarter holds about the individual, the purposes for which this is being processed and the recipients to whom this may be disclosed. All such individuals also have the right to have communicated to them in an intelligible form the information constituting the personal data and any information available to Metquarter as to the source of that personal data. If you require any further information on this point, please contact Metquarter as detailed above.
You have the right to opt out of receiving any marketing information which we send you.
4. YOUR DUTY TO INFORM US OF CHANGES
It is essential that the personal information we possess about you is current and of complete accuracy. Individuals need to keep Metquarter informed of changes to personal information during your working relationship with us.
The security of information is very important to us and we have measures in place which are not designed by subject to prevent unauthorised access to your personal information.
All data is hosted in datacentres which have systems and protections in place to protect against unauthorised access, and other external factors that could cause damage to, to your personal data.
All Information provided by you will be kept as confidential and as secure as possible. The Information provided by you can only be exchanged between you, Metquarter and any third party to whom Metquarter decides to transfer the Information to for the purposes detailed above. Furthermore, as required by the Act, Metquarter follows strict security procedures in the storage and disclosure of the Information which you have given to Metquarter, to prevent unauthorised access.
Metquarter uses industry standard practices to safeguard the confidentiality of the Information. Metquarter treats personal Information as an asset that must be protected against loss and unauthorised access. Metquarter employees use many different security techniques to protect the Information from unauthorised access by users inside and outside the company. However, “perfect security” does not exist on the Internet.
CCTV data is gathered to pursue our legitimate interests to protect the property of Metquarter, along with the property’s visitors, customers and tenants, to assist in the detection and prevention of crime and to provide our contracted service to Metquarter tenants.
Access control data is also in action due to our contractual responsibilities to Metquarter occupiers.
7. DATA MINIMISATION AND RENTENTION
For CCTV and Body Mounted Video: On a general basis, this captured data will not be held for longer than 31 days unless an incident or suspected incident has occurred.
Access Control Systems: Access fobs and the personal data associated with them are deleted on the request of the Metquarter occupier. Fobs which are not used for 2 weeks are suspended. Any passes which have continued to remain inactive for twelve months will result in all data relating to the card being permanently deleted.
8. ACCIDENT AND INCIDENT REPORTING
How we collect information from you?:
When an incident occurs within our property, it is a requirement for all particulars to be documented with the inclusion of CCTV footage, witness statements, written reports and photographic evidence. This information may include special categories of data which is highly dependent of the nature of the incident. A third-party system is used to document details in relation to these incidents and the use of hard copy paperwork may also be stored on site.
The data may be shared with third parties such as insurance providers and legal advisors in order to defend a claim, government or other competent organisations who are required to report on incidents by law or the police to investigate a crime.
The purpose of collection:
This information is collected to ensure that Metquarter complies with the legal responsibilities in relation to Health and Safety investigating, reporting and to future legal claims. The information can be used in the assistance of supressing and detecting of crime. It can also be used to protect the crucial interests of individuals. Where health information is collected, we may also need this data for our existing public interest for Insurance processing.
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